Administrative Assistant / Receptionist (100%)

To join our Publishing company within the Support Team, we are looking for a proactive new team member. In this newly created role, you will be expected to work quite independently, while also reporting to the Office Manager. This is a full-time and permanent position based in our headquarter office in Basel, Switzerland.   

Your main tasks and responsibilities will be:

Reception Management:

  • Ensure professional services at the reception desk
  • Welcome clients, prospects and visitors at the reception
  • Responsible for the telephone switchboard (receive/transfer incoming calls)

General Administration:

  • Ensure various administrative and organizational tasks (e.g. correspondence, expenses, meeting preparation) and travel arrangements
  • Manage incoming and outgoing mail 
  • Organize office and kitchen area
  • Book restaurants, lunches, off-site locations etc.

 User Support:

  • Provide daily user support with internal and external queries, feedback, and requests (via email, contact forms, etc.)
  • Ensure an accurate follow-up of all payments and invoices
  • Support reviewers’ certificate update and reuse permissions Maintain internal systems, including data management


  • Administrative degree or apprenticeship
  • First experience in a support role
  • Excellent time management and organizational skills
  • Excellent communication skills in both written and spoken English and German
  • Proactive and dynamic team player with excellent interpersonal skills and an eye for details
  • Capability to work in a fast-paced, deadline-driven, and international environment


If you are interested in this position, we look forward to receiving your application. Please submit both your cover letter and CV. We look forward to welcoming you to our Basel office.

Or, know someone who would be a perfect fit? Let them know!

Diversity & Inclusion

MDPI provides equal employment opportunities to all applicants without regard to race, colour, religion, sex, national origin, disability status, gender identification, sexual orientation or any other characteristic protected by law in every location in which we have offices. Thank you for your interest in applying to MDPI. We value diversity and encourage the very best candidates to apply.